Say there’s an unplanned school closure due to extreme weather or public health intervention.
And your school needs to get the word out to the students quickly via SMS.
SMS templates make such situations easy to tackle. And make you more productive.
In this blog, we share with you 6 ready-to-use free SMS templates for schools with different use cases. So you can work smarter.
And that’s not all.
We will also walk you through the best practices to keep in mind while drafting your own SMS for any situation.
Shall we begin?
| “SMSCountry gives us the best SMS services at a reasonable price, with immediate responses from their team whenever we need help.” – Nageswara Rao, Superintendent, GITAM University Learn more about how SMSCountry can help you conveniently engage with students and staff with our fast and reliable SMS service. |
SMS templates for school communication
Below are some templates for school initiatives, notices and updates, reminders for fee payments, school information, invitations, and much more.
Keep these ready-to-use SMS templates on hand to streamline your school communication.
SMS template to announce new initiatives
Want to promote your school’s new initiatives to your students and their parents?
Then use the following promotional SMS template to inform your target audiences about your school’s new initiatives:
| SMS template: Reminder! Dear parent, greetings from [school name]. The online application portal for the academic session [date/year] is now open. Visit [URL] or call at [contact number] to know more. |
| Sample text: Reminder! Dear parent, greetings from Oxford Public School. The online application portal for the academic session 2023 is now open. Visit bit.ly.W234Z or call +00 123456 to know more. |
SMS templates for notices and queries
Is a student missing out on classes way too often?
Use this SMS template to send their parents a notice to ensure the student’s regular attendance in school:
| SMS template: Dear parent, your child [name] of [class] is absent on [date]. Please send your child regularly – [Institute name]. |
| Sample SMS: Dear parent, your child David of class VII is absent on October 9, 2022. Please send your child regularly – Oxford Public School. |
Schools often keep getting multiple queries from prospective students and parents.
- See Benefits of Bulk SMS for the Education Institutions.
- Check out 101 Perfect Christmas and New Year Messages.
Here’s how you can tackle such queries. Use this school text message template to parents to send them follow-up messages from your school:
| SMS template: Hi, [name]. Thank you for your interest in admission to [school name]. To get more information about the admission process and fee structure, kindly reach out to us at [Contact number] |
| Sample SMS: Hi, Peter. Thank you for your interest in admission to Oxford Public School. To get more information about the admission process and fee structure, kindly reach out to us at [+00 1234567] |
Use the following school text message template to send out information about class schedules, exam schedules, and venue details to your students:
| SMS template: Dear student, please note your login details for the online exam: Reg no: [ ] subject code: [ ], course title: [ ], Date: [ ], time: [ ], username: [ ], password: [ ] |
| Sample text: Dear student, please note your login details for the online exam: Reg no: 45678 subject code: 221, course title: English Literature, Date: 9/1/2023, time: 9.00 am, username: Karen Umey, password: #exam231# |
Fee and payment reminder via SMS
If your students keep missing due dates to pay their fees, then simply set up automated reminder SMS for a specific date and time. Here’s an SMS template for your school:
| SMS template: Dear student, the last date to pay the fee for [months] is [due date]. Click here to check fee details: [link] – [Institute name] |
| Sample SMS: Dear student, the last date to pay the fee for the first quarter of 2023 is December 25, 2022. Click here to check fee details: bit.ly.W234Z – Oxford Public School |
When prospective students submit their application form along with the fee, send them a confirmation SMS on receiving the payment. Here’s the text message template your school can use:
| SMS template: Dear student, we have received your [document details] along with the fee. Thank you for choosing [institute name] |
| Sample text: Dear student, we have received your application form along with the fee. Thank you for choosing Brooklyn High School. |
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SMS template for invitations and event reminders
Educational institutes often organise events such as sports tournaments, talent shows, and meetings. With many events taking place regularly, chances are that students, parents and teachers can forget about them. Use bulk SMS to send out reminders ahead of the events:
| SMS template: Dear faculty, you are requested to attend a meeting today at [date and time], at [venue] – Institute name |
| Sample text: Dear faculty, you are requested to attend a meeting at 9:00 am on September 9, 2022, in the conference room – Oxford Public School. |
| SMS template: Dear parent, mark your calendars! We are excited to welcome you along with your child at the [show name] on [date] at [time] in [venue] – [institute name] |
| Sample text: Dear parent, mark your calendars! We are excited to welcome you with your child at the Annual Talent Show on January 15, 2023, 3:00 PM in the school’s auditorium – Oxford Public School |
SMS for safety and verifications
Your school can use SMS for OTPs and verification purposes to protect sensitive data such as personal information and passwords, of your students. Use the following SMS template:
| SMS template: Dear parent, the OTP to access [requested service details] on our online portal is 765521 – [institute name]. |
| Sample text: Dear parent, the OTP to access your child’s profile details on our online portal is 765521 – Sunshine Secondary School. |
SMS copy best practices
SMS templates make your work quick and easy, especially with your busy schedule.
But if you wish to draft some of your own text messages for your school, then there are a few things you need to know.
If you want your SMS message to hit right on the mark, then follow the best practices for writing SMS copy.
Don’t know what these best practices are? Let us tell you.
Use shorter SMS
The shorter the SMS, the better it is.
Wondering why?
That’s because you only get 160 characters per message in SMS marketing.
But here’s one thing. It is not necessary to always use all the 160 characters. Just ensure your SMS does not exceed the 160 character count or your message will get sent in two SMSes.
That’s why ensure you are as concise as possible in your messages. This also helps the recipient efficiently read and respond to your SMS.
Aim for personalisation
There’s one great way to get your SMS recipient’s attention.
It is really simple.
Address them with their name in the message. It tells the recipient that the SMS is for them and makes them feel exclusive.
Other than their name, you can also add their location or previously specified interests.
This also prevents recipients from ignoring your SMS, especially if they receive too many irrelevant messages.
Look at the example below:
Cut the jargon
Yes, your SMS should be short and precise. But that does not mean that it is cryptic. So avoid writing incomplete words to keep your message within the 160-character limit.
And here’s another tip.
Words such as alert, update, offer, confirmation, etc., can help recipients understand messages quickly and clearly.
Look at the example below:
Add contact details
You don’t want your students left confused about where to get important details or how to contact your educational institute.
That’s why all your school-related communication via SMS must include contact information for your educational institute. This helps your students easily stay connected with your school and get quick information.
Stay ahead of the curve with SMSCountry
These ready-to-use message templates, combined with the best practices for SMS copy, will make your school’s SMS game strong.
You know what to do next.
It’s time to copy-paste these school SMS templates into your portal and save precious time.
Once done, you need to get a good bulk SMS provider to send out messages.
Need help with that? Then check our blogs on the best bulk SMS providers and OTP SMS providers.
Let us help you even further by making these easier.
Say hello to SMSCountry.
SMSCountry is a reliable SMS service provider that can make communication convenient for your school. Contact now to know how SMSCountry can make using SMS easy.
